AUSTRALIAN EMBASSYSEOUL
JOB VACANCY
Notarial Officer / Receptionist
The Corporate and Consular Services Section in the Australian Embassy has a vacancy for a Notarial Officer / Receptionist.
The successful applicant will be required to work cooperatively and flexibly as part of a small team under the supervision of the Consul and Second Secretary.
The position will be at the Broadband 2 level with a starting salary of KRW 35,590,986 per annum. The position is for an initial period of 12 months.
Applications must include:
• A written statement (no longer than two typed pages) directly addressing the applicant’s abilities and claims against the selection criteria.
• Curriculum vitae.
• Details of two referees who may be contacted if necessary.
Only applications which include the above documentation will be considered. In order to manage the recruitment process efficiently, only applicants who are successfully short-listed for interview will be contacted. The successful applicant(s) will be required to provide a police security clearance certificate and undergo a medical examination to determine fitness for duty.
Applications will be accepted until COB 23 February 2014 and should be delivered to:
Human Resources Manager
Australian Embassy
KPO Box 562
Seoul
Republic of Korea
[Notarial Officer / Receptionist - Job Description]
POST Seoul
POSITION Notarial Officer / Receptionist
SECTION Corporate and Consular Services
BROADBAND BB2
CATEGORY LES
UPDATED 4 February 2015
• Receptionist/Notarial Service 65%
-Undertake receptionist duties including answering general enquiries or redirect enquires from members of the public to the appropriate areas.
-Completion and registration of Notarial Acts.
-Record and issue security passes for visitors to the Embassy.
-Maintain the Embassy telephone directories.
-Provide training on the operation of the switchboard to Embassy staff.
• Finance 20%
-Perform sub-cashier duties in accordance with regulations outlined in the Finance Management Manual.
-Input and update the Vendor Master Records (VMR) in SAP.
• Other Duties 15%
-Manage Embassy transportation booking system and Embassy conference rooms
-Records management in TRIM
-Back up Passport officer
-Back up Travel Assistant, in the absence of Travel Assistant, manages travel bookings and accommodation arrangements for official travel
-Other duties as directed
[Notarial Officer/ Receptionist - Selection Criteria]
A. An understanding and experience with the requirements of managing the reception of a diplomatic mission including providing secretarial support.
B. Demonstrated ability to work with limited supervision to prioritise tasking and manage workflow.
C. The ability to work efficiently and effectively as a member of a small team. The ability to communicate effectively at all levels.
D. Excellent attention to detail and an ability to develop productive working relationships with colleagues.
E. A good level of both written and spoken Korean and English languages.